October 4, 2023


Advocacy. Mediation. Success.

Payroll Indiana, One of a kind Areas of Indiana Payroll Legislation and Follow

Indiana payroll has some distinctive areas and problems. Some of the information and legal guidelines are established out in this report like details regarding: tax withholding and reporting unemployment insurance policy taxes and reporting wage and hour laws and little one assistance withholding.

The Indiana State Company that oversees the assortment and reporting of Point out income taxes deducted from payroll checks is:

Office of Income

Compliance Division

Indiana Govt. Heart North

Indianapolis, IN 46204-2253

(317) 233-4018


Indiana demands that you use Indiana kind “WH-4, Employee’s Withholding Exemption and County Position Certificate” as an alternative of a Federal W-4 Kind for Indiana Condition Profits Tax Withholding.

Not all states enable wage reductions created less than Segment 125 cafeteria designs or 401(k) to be handled in the very same way as the IRS code allows. In Indiana cafeteria options are: not taxable for earnings tax calculation not taxable for unemployment insurance coverage applications. 401(k) program deferrals are: not taxable for revenue taxes taxable for unemployment reasons.

In Indiana supplemental wages are taxed at a 3.4% flat price.

You may file your Indiana State W-2s by magnetic media if you select to.

The Indiana Point out Unemployment Insurance coverage Agency is:

Division of Workforce Development

Indiana Government Centre S.

10 N. Senate Ave., Rm. 331

Indianapolis, IN 46204-2277

(317) 232-6702


The Point out of Indiana taxable wage base for unemployment uses is wages up to $7,000.00.

Indiana has optional reporting of quarterly wages on magnetic media.

Unemployment records should be retained in Indiana for a minimal period of five years. This information and facts normally consists of: title social security quantity dates of use, rehire and termination wages by interval payroll pay back durations and fork out dates date and circumstances of termination.

The Indiana Condition Company billed with implementing the point out wage and hour guidelines is:

Section of Labor

Wage and Hour Division

402 West Washington St., Rm. W195

Indianapolis, IN 46204

(317) 232-2673

http://www.point out.in.us/labor/

The least wage in Indiana is $5.15 for every hour.

The basic provision in Indiana regarding shelling out extra time in a non-FLSA coated employer is 1 and a person fifty percent occasions regular price immediately after 40-hour week.

Indiana State new employ reporting requirements are that each employer must report just about every new employ and rehire. The employer should report the federally needed elements of:

  • Employee’s name
  • Employee’s handle
  • Employee’s social safety variety
  • Employer’s name
  • Companies tackle
  • Employer’s Federal Employer Identification Range (EIN)

This details need to be documented in 20 times of the selecting or rehiring.
The information can be sent as a W-4 or equivalent by mail, fax or electronically.
There is a $500 penalty for a late report in Indiana.

The Indiana new retain the services of-reporting agency can be reached at 866-879-0198 or 317-612-3028 or on the web at http://www.in-newhire.com.

Indiana does not let obligatory immediate deposit

Indiana involves the subsequent data on an employee’s shell out stub:

  • straight time and overtime pay out
  • hrs labored
  • itemized deductions
  • Indiana necessitates that personnel be paid out semimonthly or biweekly less often for FLSA-exempt employees.

    Indiana needs that the lag time in between the conclusion of the spend interval and the payment of wages to the staff not exceed ten times.

    Indiana payroll regulation necessitates that involuntarily terminated workforce need to be compensated their closing pay back by their following common payday and that voluntarily terminated personnel have to be compensated their remaining pay out by the future typical payday.

    Deceased employee’s wages need to be paid when ordinarily because of to the surviving husband or wife if none, other distributee following affidavit of right estate not about $25,000.

    Escheat legal guidelines in Indiana call for that unclaimed wages be compensated more than to the state soon after one particular yr.

    The employer is even more demanded in Indiana to keep a document of the wages deserted and turned over to the condition for a period of time of 10 several years.

    Indiana payroll law mandates no more than $3.02 could be applied as a idea credit score.

    In Indiana the payroll regulations masking necessary rest or meal breaks are only that minors below 16 should have 30 minutes during 3rd-5th hour of change lasting at the very least 6 hrs.

    There is no provision in Indiana regulation concerning history retention of wage and hour documents therefor it is probably intelligent to adhere to FLSA suggestions.

    The Indiana company charged with imposing Kid Help Orders and rules is:

    Bureau of Boy or girl Assist

    402 W. Washington St., Space W360

    Indianapolis, IN 46204

    (317) 233-5437


    Indiana has the following provisions for little one guidance deductions:

    • When to start off Withholding? 14 performing days after the withholding get is mailed to the employer.
    • When to ship Payment? payday
    • When to ship Termination Notice? In 10 times of termination.
    • Maximum Administrative Rate? $2 per payment.
    • Withholding Restrictions? Federal Policies underneath CCPA.

    Make sure you be aware that this post is not updated for changes that can and will transpire from time to time.